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August 11, 2016 Minutes

August 11, 2016 Minutes

The Board of Trustees of the Working Men’s Institute met on August 11, 2016 at 4:00 p.m.

President Fred Frayser called the meeting to order. In attendance were Mr. Frayser,
Treasurer Dan Busler, Trustee Tom Cullum, Trustee Connie Weinzapfel, President of the
Friends of the Working Men’s Institute Ann Angle, Director Ryan Rokicki, and Margaret
Scherzinger. Two members of the community were also present.

Minutes of the July 14, 2016 meeting had been sent electronically. The Board asked for
clarification in the Special Projects Committee report under Old Business concerning Ms.
Weinzapfel’s motion which now reads “Ms. Weinzapfel moved to engage a qualified
company to inspect for mold before the WMI signs the agreement requesting transfer of
the property with the town.” The Minutes of the Special Meeting on July 27, 2016 were
then discussed. Mr. Cullum moved to accept the minutes of the July 14 minutes as
amended and the July 27 minuted as presented. Mr. Busler seconded. Accepted.

Mr. Busler presented the Treasurer’s Report. Ms. Weinzapfel moved to accept the
Treasurer’s Report and hold it for audit. Mr. Cullum seconded. Accepted.

A Friends of the WMI report was given by Mrs. Angle. She mentioned that the next
lecture will be October 27, 2016 titled “Alice Ramsey, A Woman and Her Car, 1909” by
Jenny Washburn. She also reported that the Friends’ Chili Cook-Off will be October 15
on the lawn of the WMI.

In Old Business

Art Display ~ Mr. Rokicki has not been able to contact Mr. Merriweather about a
possible exhibition during Black History Month. Mr. Rokicki then reported that Lena Feiner came to the WMI and brought a painting of Josephine Elliott by Claudia Elliitt that she wanted to donate to the WMI. Mr. Rokicki contacted the Collections Advisory Committee. The painting will be accepted.

Exterior Lights ~ Mr. Rokicki continues to work with Randy Borman and the exterior lights. The materials have been ordered and will be installed soon.

Special Projects Committee ~ Mr. Maudlin reported via e-mail which was read by Mr. Rokicki. (copy attached). Much discussion followed on the following: air quality studies and how do we pay for them; testing for mold will be paid through the Harmonie Associates utilities funding; and the fundraising feasibility study. Mr. Busler agreed to start collection data on things we can control, such as groundskeeping, ceiling tile, insurance, etc. Following Mr. Cullum’s recommendation, the Trustees agreed to set a Special Board Meeting on September 1, 2016 at 4 p.m.

New Business

Repairs ~ Mr. Busler and Mr. Rokicki will meet to review the list. Discussion followed. It was of concern that there are still items from the Maclure Room renovation that have not been completed. There is at least one window that needs attention. A sprinkler head is not working properly. Mr. Rokicki will contact Rick Gooden and Roger Wade to explore options for fixing these issues.

Director’s Report ~ see attached

Discussion then followed concerning changing the WMI’s depository (bank). Mr. Rokicki will begin looking at options. Mr. Frayser reminded the Board that each year the depository is approved through a motion. This vote takes place at the January Board of Trustees meeting.

Mr. Rokicki presented the claims. Mr. Cullum moved to accept the claims. Mr. Busler seconded. Accepted.

The meeting was then adjourned.