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August 14, 2014 Minutes

Working Men’s Institute Board of Trustees Minutes

The Board of Trustees of the Working Men’s Institute met Aug. 14, 2014.  President Fred Frayser called the meeting to order.

Those in attendance were Mr. Frayser, Vice-President Nathan Maudlin, Treasurer Melissa Peerman, Director Ryan Rokicki, and Margaret Scherzinger.

The Minutes of the July 10, 2014 meeting were presented.  Mr. Maudlin moved to accept the minutes as presented.  Mrs. Peerman seconded.  Accepted.

The Treasurer’s Report was presented.   Discussion was held concerning the Jeanne Miller fund.  Currently, when the account reaches $220,000+, the amount of the + is put into the Gift Fund, leaving the fund at $200,000.  Perhaps it would be wiser to adjust the base amount to $210,000.  Mr. Maudlin moved to transfer any funds above $210,000 to the Gift Fund.  Mrs. Peerman seconded.  Approved.

It was also reported that John Schutz has received a promotion but will remain the WMI’s advisor for the Jeanne Miller Fund.  Mr. Maudlin moved to make Robert Bernardin the advisor for the Jeanne Miller Fund.  Mrs. Peerman seconded.  Approved.

It was reported that the Maclure Room project came in under budget.  Mr. Frayser and Mr. Rokicki will complete a ‘punch list’ to finish and present it to Koester’s.  WMI will pay 90% of the final bill and hold 10% until the room is completed.   Mr. Maudlin moved to accept the treasurer’s report and hold it for audit.  Mrs. Peerman seconded.  Approved.

In Old Business

Mr. Frayser was very complimentary of the Dedication of the Room for the Dissemination of Useful Knowledge during Capstone Week.  All agreed it was the hit of the week’s celebrations.   Mr. Frayser also reported that he will meet the Kiwanis members at the WMI for a tour on August 18.  There was also mention of the Kappa Kappa Kappa Christmas party being held here.

Mr. Frayser presented the budget  ($350) and expenditures for the WMI float for the Bicentennial Parade. $150 was spent on banners; $54 on decorations; and $56 on candy.  Mr. Maudlin moved to pay for these expenditures through WMI funds.  Mrs. Peerman seconded.  Accepted.

New Business

Paul Tillich archives ~ Kent Schuette met with Director Rokicki and Mr. Maudlin to discuss the possibility of archiving items of the North American Paul Tillich Society at WMI.  The Society may want to use WMI for their annual conference.

Blaffer Trust has offered the use of the houses under their control for WMI speakers and researchers free of charge.

Mr. Frayser and Mr. Rokicki spoke with CA Hope about a signing of her third book at the WMI.  That book will focus on the move from New Lanark to New Harmony.  The book should be ready for release near the end of 2015.

Mr. Maudlin opened a discussion on how we might benefit from the opening of our new renovations.  How we might exploit our current position?  How do we keep enthusiasm alive? Mr. Frayser and Mr. Rokicki discussed developing programs and/or outreach to families, community, dissemination of knowledge, etc. What’s the next big project?  A school of industry? A center for communal studies?  Either of these fall within our mission. How might we be able to market to Elastec who will be in New Harmony for a conference?

A letter from Philip Werry was read requesting restatement to the membership.  Mr. Maudlin so moved.  Mrs. Peerman seconded. Accepted.

Mr. Frayser will be asking the Bicentennial Commission to have a trunk built to hold the records, etc., from that commission.  Mr. Rokicki was asked to write an official letter offering archival space at the WMI.

Mr. Rokicki was asked to collect information for the archives project.  A representative from Tri-State Storage will be here next week and will present an alternative proposal.

Cleaning and Lawn Service ~ Mr. Rokicki has conducted interviews for the lawn service.  He has another interview scheduled and was given permission to hire his choice.  He was also given names of persons in New Harmony to contact for the cleaning position.  When he concludes the interviews, he has permission to hire his choice.

Mr. Rokicki presented the claims.   Mr. Maudlin moved to approve the claims.  Mrs. Peerman seconded.  Accepted.

Director Rokicki made his report ~ see attachment

Mrs. Peerman moved to adjourn the meeting.  Mr. Maudlin seconded.  Accepted.