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December 11, 2014 Minutes

December 11, 2014 Minutes

The Board of Trustees of the Working Men’s Institute met December 11, 2014.  President Fred Frayser called the meeting to order.

Those in attendance were Mr. Frayser, Vice-President Nathan Maudlin, Secretary Tom Cullum,

Treasurer Melissa Peerman, Trustee Amanda Bryden, Director Ryan Rokicki, Margaret Scherzinger, and Jeanne Maudlin.

The Minutes of the November 13, 2014 meeting were presented.  Mrs. Peerman moved to accept the minutes.  Ms. Bryden seconded.  Accepted.

The Treasurer’s Report was presented.  Mr. Cullum moved to accept the report and hold it for audit.

Mr. Maudlin seconded.  Approved.

In Old Business

Time Capsule Marker ~ It was reported that about 75 attended the burial of the time capsule. The weather was nice although the ground was soft due to rain in the days leading to the ceremony. Mr. Frayser asked that the Trustees revisit providing the marker for the location of the capsule.

Wooden Book Shelves ~ Ms. Bryden asked if any interest was shown by anyone at the Library Conference attended by Mr. Rokicki and Mr. Frayser.  No interest was shown.  It was again mentioned that the private college in Illinois, through Brent Coleman, was still interested is the shelves.

The Trustees asked Mr. Rokicki to offer the shelves at the Southwestern Indiana Regional Libraries meeting.  Official action was tabled.

Oil Lease Update ~ Mr. Frayser reported that research was still taking place on the exact amount of acreage WMI has.  Hopefully, this question will be answered by Christmas, and we would then receive a check.

Archival Storage ~ Mr. Rokicki reported that Glen Kalley has checked the floors and they arein great shape.  The drawers and shelves were chosen today.  The projected work schedule is mid-January through the beginning of February for the first installation.  Mr. Rokicki has scheduled an archival materials training session for January 6, 2015.  He also reported that the Friends of WMI would help with purchasing supplies for the archival storage.

School Project ~ Mr. Maudlin gave un update on the possibility of this project.  He reported that he is finding interest in developing the Maclure School of Industry and has some funding to conduct a feasibility study.  Discussion then followed.  Mr. Frayser believes the blueprints to the school are located here and asked if they could be located.  What questions do each member have concerning continuing to research the possibility of organizing this school project?  Discussion will continue in January.

New Business

Heating Issue ~ It was reported that the heating system has no return air vents in the attic, one of the coils has frozen, and the pump on the heating side is not big enough to take care of the second floor.  It is felt that Lewis Heating should have taken care of the return vents at the time of installation.  Mr. Cullum will look into this.

Christmas Open House ~ Mrs. Peerman has taken care of the refreshments through Touch of Home catering.  The open house is scheduled for Friday, December 12, 2014.

Holiday Closings ~ WMI will be closed Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day.  The personnel handbook needs to be reviewed and possible updates will be discussed at a later meeting.

Electrical Outlets ~ It was reported that the electrical contractors would be able to complete this work in January.  Jeanne Maudlin asked about the possibility of adding outlets in the Gallery.

Bond Issue ~ In previous meetings, final payment of the current bond issue would be taking place soon.  The Board had been asked to consider asking for another bond to pay for roof replacement.  Since that time it has been brought to the Board’s attention that there is a structural issue with the northeast exterior wall.  Mr. Rokicki asked that first consideration of a new bond should be for the repair of that wall.

Mr. Frayser asked for a recess of the meeting.  He then called an executive session to discuss employee wages.  That session was adjourned and the business meeting was called back to order.

The Board expressed their satisfaction of the work of the Executive Director and the Circulation Specialist during the past year.  He also reported that a 5% raise would be implemented on January 1, 2015.

Director Rokicki made his report ~ see attachment

Mr. Rokicki presented the claims. Mr. Maudlin moved to accept the claims.  Mrs. Peerman seconded.  Approved.

Mr. Maudlin moved that year-end transfers should be made to satisfy the State Board of Accounts.  Mr. Cullum seconded.  Approved.

The meeting was then adjourned.