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July 10, 2014 Minutes

Working Men’s Institute Board of Trustees Minutes

The Board of Trustees of the Working Men’s Institute met July 10, 2014.  President Fred Frayser called the meeting to order.

Those in attendance were Mr. Frayser, Vice-President Nathan Maudlin, Secretary Tom Cullum, Treasurer Melissa Peerman, Trustee Connie Weinzapfel, Director Ryan Rokicki, Margaret Scherzinger, and Jeanne Maudlin.

The Minutes of the June 12, 2014 meeting were presented.  Mr. Maudlin moved to accept the minutes as presented.  Mrs. Peerman seconded.  Accepted.

The Treasurer’s Report was presented.   Discussion was held concerning the budget for the room and how close to the budget the project is.  Mr. Cullum moved to accept the treasurer’s report and hold it for audit.  Mr. Maudlin seconded.  Approved.

Mr. Rokicki presented the claims.  Mr. Rokicki reported that the July debt service payment has been made.  There is one payment remaining (due January 2015).  Discussion was held concerning another bond issue to replace the roof and when the town board should be approached.  Mr. Maudlin moved to approve the claims.  Mr. Cullum seconded.  Accepted.

In Old Business

Discussion was held again concerning how much of the renovation budget has been spent and how much more it will take to finish.

Construction

Floors ~ Jeff Koester will take a floor color fan to Ms. Weinzapfel.

Window Trim ~ Ms. Weinzapfel plans to work on the window stain on Monday.

New Woodwork and Doors ~ Mr. Cullum will work with Koester’s to have the room presentable.

The WMI will be closed beginning July 21.  The reopening will be at 7 p.m. on August 7.

Electricity ~ Mr. Koester has been working with Alva on floor outlets and LED light bulbs.

Thank You’s were extended to Nathan and Jeanne Maudlin; Ann Angle; Melissa Peerman; John Totenham, and others for help painting.

Mrs. Maudlin reported that the Friends of WMI has $8,000 to be used for the Room for the Dissemination of Useful Knowledge towards film for the windows and furniture.  Mr. Frayser had spoken to the company who would put the film on and they said to use the estimate they gave a few years ago (in the $3,000’s).

Mr. Maudlin moved to use up to $5,000 from the Friends for the windows and $3,000 for furniture to be chosen by the staff.  Additional discussion occurred.  Mrs. Maudlin reported that in reality the Friends had put aside $8,600 for window film and furniture.  This motion was withdrawn.

Mr. Maudlin then moved to use up to $5,000 for window film.  The staff will present a list of furniture with estimates to the Friends, if needed.  Mr. Cullum seconded.  Accepted.

Mural lighting was also discussed.  Should this be done now? What are the options?  It was decided to wait.

Geology Exhibit ~ Bill Elliott and Aaron Feldhaus have been working with Amanda Bryden for addition piece for the exhibit.  The mock-up is upstairs and the Trustees were invited to take a look.

New Business

Signage ~ Corrections need to be made on the sign on the front lawn concerning the hours of operation.  Mr. Rokicki recommended thoughtful study.  Ms. Weinzapfel recommended asking Jim Norton to design a new sign.  The Trustees agreed.

Capstone Week ~ The Parks Board will dedicate the Bicentennial Oak that was planted in our lawn at 6:30 p.m.  The Room for the Dissemination of Useful Knowledge will be dedicated at 7 p.m.  The Community Choir will sing and the Friends will present a compilation of the oral history interviews they have been conducting.  The new geology exhibit will also open.

Refreshments were discussed.  Mr. Maudlin moved that Mrs. Peerman would work with Nancy Hastings with a budget of $1,000.

Director Rokicki made his report ~ see attachment

Mr. Frayser asked for approval to pursue a grant for archival storage.  Approval given.

A motion to adjourn the meeting was made and seconded.