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October 12, 2017 Minutes

The Board of Trustees of the Working Men’s Institute met on October 12, 2017 at 4:30 p.m.
President Fred Frayser called the meeting to order. In attendance were Mr. Frayser, Treasurer Kenyon Bailey, Secretary Tom Cullum, Trustee Tamara Allison, President of the Friends of the Working Men’s Institute Katie Reineke, and Director Ryan Rokicki. One member of the public also attended.

Mr. Frayser then called the meeting to order. Minutes of the September 14, 2017 meeting had been sent electronically. Mr. Bailey’s motion to accept the minutes as presented was seconded by Mrs. Allison. Accepted.

Mr. Bailey then presented the Treasurer’s Report. The motion to accept the report and hold for audit was made by Mr. Cullum and seconded by Mrs. Allison. Accepted.

Ms. Reineke gave the Friends of the WMI report. The video of the July 4th program is available. The next FWMI event is the Chili Cook Off (Oct.21)

In Old Business

Mr. Cullum sent 5 bid packets to potential contractors for mold remediation and space renovation at the school building. One bid (from Hasgoe Cleaning Systems, Inc.) was received. The bid was $371,589 under what was previously estimated. Donors will be contacted for opinions. The Trustees recognized Mr. Cullum’s hard work on this process and offered thanks.

Mr. Frayser reported that he has been contacted by more prospective tenants who are interested in the school facility.

In New Business

Mr. Frayser noticed the Miller Fund was nearly $7000.00 over the original investment of $200,000.00 and asked the Trustees to consider securing this overage by transfer to the Special Projects Savings Account. Mr. Cullum made the motion to transfer the amount in the Miller Fund over $200,000.00. This was seconded by Mr. Bailey. Approved.

Mr. Frayser then discussed the necessary electrical work needed in the WMI. Electrician Josh Lamb is preparing an estimate but has not yet completed it. In order to begin this project without further delay, Mr. Frayser asked the Trustees to authorize Mr. Rokicki to work with Josh to begin the work within a fixed price limit until the completed estimate is presented. Mr. Cullum made the motion for Mr. Rokicki to authorize electrical repairs up to $20,000.00. This was seconded by Mrs. Allison. Accepted.

Mr. Rokicki then gave the Director’s Report

Mr. Rokicki presented the claims. Mrs. Allison moved to accept the claims and this was seconded by Mr.Bailey. Accepted.