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October 9, 2014 Minutes

Board of Trustees Minutes

The Board of Trustees of the Working Men’s Institute met October 9, 2014.  President Fred Frayser called the Budget Hearing to order.

Those in attendance were Mr. Frayser, Treasurer Melissa Peerman, Secretary Tom Cullum, Director Ryan Rokicki, Margaret Scherzinger, and Patricia Gosh.

Mr. Frayser reviewed the process for all in attendance.  Mr. Cullum moved to adopt the budget.  Mrs. Peerman seconded.  Approved.

The Budget Hearing was then adjourned.

 

President Frayser called the Board of Trustees meeting to order.

The Minutes of the September 11, 2014 meeting were presented.  Mrs. Peerman moved to accept the minutes.  Mr. Cullum seconded.  Accepted.

The Treasurer’s Report was presented.   Mr. Cullum moved to accept the Treasurer’s Report and hold it for audit.  Mrs. Peerman seconded.  Approved.

Mr. Frayser invited Patricia Gosh to speak about the Time Capsule.  She spoke about the project and asked if WMI could pay for the marker–$1,038.  Discussion on the legality of making that payment followed.  Mr. Frayser asked for time to answer this question and to have this put on the agenda of the Membership Meeting on October 21.   Mr. Frayser then read the letter that will be included in the WMI packet for the time capsule.

 

In Old Business

 

Maclure Room Punch List ~ Mr. Frayser reported that Koester’s is completing the chases, windows panes in the doors of the research rooms, and doorknob assemblies on the Director’s Office and research rooms.  Rick Gooden has ordered a microphone stand and will work to correct the issues that have surfaced with power point presentations.

An estimate of electrical upgrades and floor receptacles for $14,000 from Alva was presented.  Discussion followed.  Mr. Cullum moved to update the receptacles in the Reading Room, add a receptacle at the Circulation Desk, and add two (2) receptacles in the Director’s Office.  Payment would be from the Cash Reserve Account, if needed.  Mrs. Peerman seconded.  Approved.

Archival Storage ~ tabled until notification of the Blaffer Trust grant was received.  However, after discussion, Mrs. Peerman moved to proceed with the floor reinforcement under the Lily Archives by Landmark Design & Engineering.  The payment of $3,997.08 would be paid from the Chas Reserve Account.  Mr. Cullum seconded.  Approved.

 

New Business

Director Rokicki made his report ~ see attachment

Mr. Rokicki presented the claims.  A motion was made and seconded to accept the claims.  Approved.

Mrs. Peerman moved to sign the commitment to join the Indiana State Library Internet access (e-rate) for funding for the year July 1, 2015-June 30, 2016.  Mr. Cullum seconded.  Accepted.

The meeting was then adjourned.