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August 13, 2015 Minutes

Minutes of the Board of Trustees ~ August 13, 2015

The Board of Trustees of the Working Men’s Institute met August 13, 2015.  President Fred Frayser
called the meeting to order.

Those in attendance were Mr. Frayser, Treasurer Dan Busler, Secretary Tom Cullum,
Trustee Amanda Bryden, Director Ryan Rokicki, and Margaret Scherzinger.

Others in attendance were Robert Bernardin, Ann Angle, Mary Ann Michna, Ann Rains,
Rick Gooden and Dan Barton.

The Minutes of the July 11, 2015, meeting were presented.  Ms. Bryden moved to accept the
minutes with typographical corrections made.  Mr. Busler seconded.  Accepted.

Mr. Busler presented the Treasurer’s Report.   Ms. Bryden moved to accept the report and hold
it for audit.  Mr. Cullum seconded.  Accepted.

Mr. Robert Bernardin, Hilliard Lyons agent, gave a report to the board concerning the WMI portfolio
with Hilliard Lyons.  He spoke about current trends and what can be expected in the near future.
The board asked Mr. Bernardin to take a hard look at the portfolio and make possible recommendations
for consideration at the September board meeting.

In Old Business

Special Projects Committee ~ Mr. Frayser reported that Mr. Maudlin will be meeting with
the governor or a representative of the governor to discuss the NH School building.  We have
now received a copy of the proposal from the town attorney.

Exterior Wall ~ Mr. Cullum reported that Jeff Koester said that the wall cannot be drawn
back. With so many unanswered questions, Mr. Cullum recommended inviting a structural engineer to talk to the board.  He recommended Mr. Ken Bauser.  He will also contact the Division of Historical Preservation and Archeology to seek recommendations.

New Business

Mr. John Jeffery has recently requested that the WMI house Josephine Elliott’s papers in the archives.  He is fulfilling Claudia Elliott’s wish that her mother’s papers become part of our holdings.  Discussion of Mrs. Elliott’s generous time and talent took place.  Mr. Cullum moved to name the corner research room in the Room for the Dissemination of Useful Knowledge the Josephine Mirabella Elliott Research Room in honor of Mrs. Elliott and her service to the Working Men’s Institute.  Mr. Busler seconded.  Accepted.

Rental Policy ~ Director Rokicki presented a rough draft of a rental policy.  The board asked him to make any necessary changes and present the policy for adoption at the September board meeting.

Ann Angle announced that the Harold Morgan lecture that was scheduled for August 18 has been rescheduled for September 29.

Director’s Report ~ see attachment.  Also, the budget hearing is scheduled for September 10, and  the budget approval meeting is scheduled for October 20.

Mr. Rokicki presented the claims. Mr. Busler moved to accept the claims.  Ms. Bryden seconded.

Security Cameras ~ Ms. Bryden asked about the $5,000 quote from Jarrett.  Mr. Cullum moved to give the responsibility of choosing a security system and having it installed to Director Rokicki.  Ms. Bryden seconded.  Accepted.

Patron comments were accepted concerning mold remediation at the NH School building and the
town’s agreement with the WMI.

The meeting was then adjourned.